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summary Part 1: All Applicants: Ownership and Control Documents
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Document Category

Document Name

Business Structure

Sole Prop.

LLC

Partnership

Corporation

Citizenship

(*VOSB/SDVOSB excluded)

Birth Certificate

1 of the 4 documents is required to show proof of citizenship for all business structures and program applicants (except VOSB/SDVOSB, this program does not require proof of citizenship).

U.S. Passport

Certificate of Naturalization

Consular Report of Birth Abroad (Form FS-240)

Ownership & Control

Articles of Incorporation + Amendments

X

Articles of Organization + Amendments

X

Bylaws

X

IRS SS4 TIN Insurance Letter

X

Meeting Minutes

X

X

X

Most Recent 1040 Schedule C

X

Operating Agreement + Amendments

X

Partnership Agreement

X

Shareholders Agreements + Amendments

X

Stock Ledger

X

(these uploads conditional upon applicant answers, but apply to all business structures)

Transfer Asset Agreement/Buy-Sell Agreement

X

X

X

X

Trust Agreement

X

X

X

X

Franchise Agreement

X

X

X

X

Letter of Non-Objection

X

X

X

X

Federal Obligations Payment Plan

X

X

X

X

Other Active Agreements

X

X

X

X

Citizenship (not required for VOSB/SDVOSB applicants)

Provide any ONE of the following proof of citizenship documents for qualifying owner(s) who make up 51 percent ownership and only if born outside of the U.S.

  • State-Issued or Government-Issued Birth Certificate. Must be from the registry of vital records and statistics and issued by the city, county, or state of birth in a U.S. state or territory. Commemorative Birth Certificates issued from a hospital, doctor, etc. are not accepted as Birth Certificates. Must provide the full name and gender sex of the qualifying owner. Must provide the date of birth and place of birth. Most certificates will render a seal and signature of the city, county, or state Registrar of Vital Records and Statistics. In some cases, a microfiche copy is submitted and will not have a seal or signature of the Registrar of Vital Records and Statistics. These are acceptable providing the microfiche copy is legible and contains the necessary information; or

  • U.S. Passport or U.S. Passport Card; or

  • Certificate of Naturalization. Must provide the full name of the qualifying owner. Must provide the date of issuance. Must contain the label “Form N550” or “Form N-570” in the bottom margin; or

  • Consular Report of Birth Abroad of a U.S. Citizen (Form FS-240).

Please DO NOT send Social Security cards.

Ownership and Control of Firm

The type of documentation required to be submitted to the SBA to prove the organization is owned, organized, and controlled by a qualifying owner(s) depends on the applicant business’s legal form.

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