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summary Part 1: All Applicants: Ownership and Control Documents
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Document Category

Document Name

Business Structure

Sole Prop.

LLC

Partnership

Corporation

Citizenship

(*VOSB/SDVOSB excluded)

Birth Certificate

1 of the 4 documents is required to show proof of citizenship for all business structures and program applicants (except VOSB/SDVOSB, this program does not require proof of citizenship).

U.S. Passport

Certificate of Naturalization

Consular Report of Birth Abroad (Form FS-240)

Ownership & Control

Articles of Incorporation + Amendments

X

Articles of Organization + Amendments

X

Bylaws

X

IRS SS4 TIN Insurance Letter

X

Meeting Minutes

X

X

X

Most Recent 1040 Schedule C

X

Operating Agreement + Amendments

X

Partnership Agreement

X

Shareholders Agreements + Amendments

X

Stock Ledger

X

(these uploads conditional upon applicant answers, but apply to all business structures)

Transfer Asset Agreement/Buy-Sell Agreement

X

X

X

X

Trust Agreement

X

X

X

X

Franchise Agreement

X

X

X

X

Letter of Non-Objection

X

X

X

X

Federal Obligations Payment Plan

X

X

X

X

Other Active Agreements

X

X

X

X

Citizenship (not required for VOSB/SDVOSB applicants)

Provide any ONE of the following proof of citizenship documents for qualifying owner(s) who make up 51 percent ownership and only if born outside of the U.S.

...

Please DO NOT send Social Security cards.

Ownership and Control of Firm

The type of documentation required to be submitted to the SBA to prove the organization is owned, organized, and controlled by a qualifying owner(s) depends on the applicant business’s legal form.

...

Documents must be valid at the time of submission and have the required signatures. Note the information contained in these documents regarding owners, percentages, and shareholders should align exactly with the information submitted in the application. In addition, documents should clearly indicate that the qualifying owner(s) maintain full control of all operations as evidenced by bylaws and minutes that describe the election of officers, voting, etc.

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LLC
LLC
Limited Liability Company (LLC)

  • Articles of Organization, including original and most recent amendment, or Certificate of Organization with the Secretary of State seal. Must include date signed and Secretary of State filing stamp or receipt of filing and must be consistent with the management structure listed in the Operating Agreement.

  • Operating Agreement, including original and most recent amendment. Must have an effective date, identify each member and their respective ownership interest, and must be consistent with the management structure listed in the Articles of Organization.

  • Meeting Minutes (optional) demonstrating or establishing the current operating practices. When signed and dated, these legally serve as evidence of important actions such as election or appointments of officers, adoption/implementation of bylaws and voting agreements, business decisions, and voting. Must list the date of the meeting and the meeting attendees.

Anchor
soleprop
soleprop
Sole Proprietorship

DBA (Doing Business As) Certificate filed with the most relevant jurisdiction, if firm has one.

...

Most recent 1040 Schedule C

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corp
corp
Corporation

  • Articles of Incorporation, or equivalent, including original and most recent amendments (if applicable), or Certificate of Incorporation with the Secretary of State seal. Must include date signed and Secretary of State filing stamp or receipt of filing.

  • Bylaws, including original and most recent amendment (if applicable), signed and dated as of their effective date. Must have an effective date or be properly adopted via signed and dated Meeting Minutes. Not required for HUBZone.

  • Copy of the most recent Stock Ledger adopted in the Meeting Minutes or by resolution clearly showing all owners and ownership percentages as of date of submission, including the name of the corporation, shareholder name(s), number of shares issued, date shares were issued, and share transfer information (date of transfer, certificate(s) transferred, transferer/transferee). The ownership in the documents should match the ownership information submitted in the application.

  • Shareholders Agreements, including all amendments (if they exist). Must be signed and dated by all owners.

  • Meeting Minutes demonstrating or establishing the current operating practices. When signed and dated, these legally serve as evidence of important actions such as election or appointments of officers, adoption/implementation of bylaws and voting agreements, business decisions, and voting. Must list the date of the meeting and the meeting attendees. Not required for HUBZone.

Anchor
partner
partner
Partnership

  • Partnership Agreement, original and most recent amendment. Must clearly show the ownership percentages of all general, managing, and limited partners.

  • DBA (Doing Business As) or Fictitious Name Certificate, if applicable. Must be filed with the state.

  • If Limited Partnership or Limited Liability Partnership, Meeting Minutes demonstrating or establishing the current operating practices. When signed and dated, these legally serve as evidence of important actions such as election or appointments of officers, adoption/implementation of bylaws and voting agreements, business decisions, and voting. Must list the date of the meeting and the meeting attendees.

...

Info

To find program-specific documents, click below:

Effective October 2024